Koolay

Koolay is an all-in-one platform for nonprofits, pairing a donor CRM, website and CMS, events, donations and e-sign with an EIN-matched grant database and an AI grant writer. Grant Hub Lite is free for organizations under $1M in revenue; paid plans run from $199 per month.

Koolay is a nonprofit operating system that combines the pieces most organizations stitch together: a public website and CMS, donation pages, events and ticketing, a donor CRM with lifetime value and recurring giving, scholarship workflows, email and direct mail, project management, e-signature, and a grant database with an AI grant writer. The pitch is consolidation. Instead of maintaining a separate grants tool, a fundraising platform and a signature service, a nonprofit works from one data model and one login, with every gift, signature and application attached to the constituent record. Grant work is the sharpest edge of the product. Signing up surfaces EIN-matched discovery across a large funder and nonprofit index, drawing on Grants.gov, corporate RFPs and 990-PF funder dossiers. Applications move through a Kanban pipeline with deadline alerts and version history, and an AI writer drafts from the organization's mission, budgets and prior submissions, with a Why-GO score attached to drafts. Grant Hub Lite wraps a free tier of that discovery for organizations under $1M in revenue, with unlimited searches and projects; Grant Hub Pro is sold standalone for teams that already have a website or CRM. The platform is aimed at the $1M to $25M nonprofit that finds Blackbaud or Salesforce Nonprofit Cloud too heavy, and roughly three buyers evaluate it: an executive director who wants board-ready numbers in one figure, a development director who wants donor retention and the grants pipeline side by side, and an ops lead who needs SOC 2 Type II, SSO/SAML, role-based access and audit logs before a demo is booked. Migration is run as a managed project with field mapping, test import, dedupe and a parallel run before cutover. The homepage is candid that deep custom object models and organizations already standardized on Salesforce remain better served by the incumbents. Koolay is a considered consolidation play for small and mid-sized shops, not a fit for every custom build.