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Learn moreMotion
An AI work platform that plans your calendar, tasks, projects and meetings
Beginner
What is Motion?
Motion is an AI project builder tool. An AI work platform that combines tasks, projects, docs, calendar and meeting notes so one assistant can schedule your day, generate projects and keep plans current as priorities change.
Motion is an AI powered work platform that bundles task planning, project management, documents, calendar scheduling and meeting notes into a single product. The premise is that the separate tools most teams use (a task list here, a project board there, a calendar that nobody keeps current) leave gaps where work stalls. Motion closes those gaps by letting one AI layer see tasks, projects, docs and calendar together and replan around changes automatically. The core of the product is an AI task planner and calendar. You enter tasks with priorities, deadlines, dependencies and estimated duration, and Motion timeblocks them into your day, re-optimizing the plan many times a day as things shift. It distinguishes between the date a task is due and the date you actually work on it, and warns you days or weeks ahead when something looks at risk. Tasks can be pulled in from Gmail, Outlook, iCloud, Zoom, Meet, Teams and Slack, and calendar accounts from the same providers can be merged into one view so work and personal schedules do not collide. Around that core sit several companions. The project manager generates a full project (tasks, deadlines, assignees, stages) from a short written brief. The meeting notetaker records, transcribes and summarizes calls, extracts action items into tasks, and can draft follow-up email. The docs assistant turns messy notes into organized tasks and projects, and the workflow builder converts a written SOP into a reusable project template. Motion suits individuals who want their day planned for them and teams that want project status to update without chasing people. Occasional users and people who want fine manual control over every block on their calendar may find the automatic replanning intrusive. Reported outcomes such as faster project completion come from the vendor and customer quotes rather than independent study.
How do you use Motion?
1Start a free trial and pick your workspace type
Sign up from the homepage and choose whether you are setting up Motion for yourself or for a team. The trial can be cancelled in one click according to the site.
2Connect email and calendar accounts
Link Google, Outlook or iCloud so Motion can merge your calendars into one view and accept tasks forwarded from email.3Add your first project and let AI build it
Describe the project in a short brief, add any relevant docs, then review the tasks, deadlines and assignees Motion generates before polishing the result.4Set priorities and working hours
Tell Motion which tasks matter most and when you are available. The planner uses these preferences to timeblock your day and flag at-risk deadlines.5Run a meeting through the notetaker
Record a call so Motion produces notes, a summary, action items and a transcript, then let it draft the follow-up email.6Review security practices before rolling out to a team
Check the security page for the data handling details you need before inviting colleagues or connecting company accounts.
Pros and cons
Pros
- One assistant sees tasks, projects, docs and calendar together, so plans reflect real workload rather than one list in isolationAI
- Automatic timeblocking and frequent re-optimization remove most of the manual work of planning a day or weekAI
- Tasks flow in from email, chat and meeting tools, reducing the number of places work gets lostAI
- Meeting notes, action items and follow-up email are handled in the same tool where the tasks and projects liveAI
- Early warning on at-risk tasks and project ETAs gives visibility without asking the team for status updatesAI
Cons
- Automatic replanning can feel disruptive if you prefer to control your own calendar block by blockAI
- The product covers many areas at once, so teams often need a settling-in period before the workflow feels naturalAI
- Vendor and customer quotes carry the performance claims (time saved, faster projects); no independent benchmarks are cited on the homepageAI
- Pricing is not published on the homepage, so cost has to be checked on a separate plan page before committingAI
How much does Motion cost?
Integrations
The homepage names Gmail, Outlook, iCloud, Zoom, Meet, Teams and Slack as sources for tasks, meetings and calendar accounts. No dedicated integrations directory is listed.
Features
AI task planner with automatic prioritization and timeblocking, AI project manager that generates projects from a brief, AI docs and notes, calendar assistant that merges accounts and creates booking pages, meeting notetaker with transcripts and action items, AI search across work, and a workflow builder that turns SOPs into projects.
Frequently asked questions about Motion
Does Motion offer a free trial?
The homepage promotes a free trial with cancellation in one click. No trial length or plan limits are stated on the page, so check the plan details before signing up.How do you use Motion?
The walkthrough on this page covers 6 steps: 1. Start a free trial and pick your workspace type 2. Connect email and calendar accounts 3. Add your first project and let AI build it 4. Set priorities and working hours 5. Run a meeting through the notetaker 6. Review security practices before rolling out to a team.What platforms does Motion support?
Motion is available on Web App.What does Motion integrate with?
The homepage names Gmail, Outlook, iCloud, Zoom, Meet, Teams and Slack as sources for tasks, meetings and calendar accounts. No dedicated integrations directory is listed.What are the limitations of Motion?
Automatic replanning can feel disruptive if you prefer to control your own calendar block by block. The product covers many areas at once, so teams often need a settling-in period before the workflow feels natural. Vendor and customer quotes carry the performance claims (time saved, faster projects); no independent benchmarks are cited on the homepage.
Status
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Added10/21/2026
Platforms
Web App
Pricing
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