ProposAI

ProposAI is UK-hosted tender and RFP response software. It extracts questions from DOCX, PDF and XLSX packs, drafts answers from your own collateral, and runs a buyer-style review to flag unsupported claims before submission.

ProposAI is tender and RFP response software built for bid teams that answer structured questionnaires, ITTs and PQQs. Rather than offering an empty writing canvas, it treats a tender as a delivery workflow: the pack goes in, requirements are pulled out, answers are drafted from approved company material, and a review pass checks the result before anything is submitted. In practice, a team uploads the full pack, including the ITT or PQQ, pricing schedules and policies. The software separates the questions that need answering from the evidence meant to support them, then extracts questions, deadlines, scoring cues, word limits and missing document references from DOCX, PDF and XLSX files. That produces a shared answer plan the whole team can work from. Organisation-wide collateral can be attached, so first drafts are grounded in current, approved content, and the source material behind each answer can be inspected before it moves to review. The distinguishing feature is Buyer Review. A stronger model acts as an independent evaluator, checking readiness, surfacing unsupported claims and flagging gaps or weak evidence the way a buyer's scorer might. Answers can then be corrected in targeted fashion, and completed drafts are exported back into the working document. A dashboard-style view tracks proposal readiness, question extraction, evidence coverage and open review findings. The product suits small and mid-sized suppliers, including public-sector suppliers who respond to structured questionnaires on a regular cycle. Testimonials on the homepage come from directors of small technology firms. Hosting is in London, which matters for UK buyers with data residency concerns. Compared with general assistants such as ChatGPT or Claude, which the vendor's own blog positions as the usual alternative, ProposAI adds tender-specific extraction, evidence tracking and review around the model. Compared with large proposal-management suites, it appears narrower in scope and focused on response quality rather than broad sales content management.