Free trial
The free tier is a permanent 2 hours of recording per day with live transcription, AI summaries, in-call chat and MCP access, not a time-limited trial.
Learn moreMeeting Mind
Mac meeting notes that never send a bot into the call
Intermediate
What is Meeting Mind?
Meeting Mind is an AI summarizer tool. A macOS menu bar app that records and transcribes Zoom, Teams, Google Meet and Webex calls without a bot joining, keeps audio on the Mac, and lets you choose a local model or your own API key for summaries.
Meeting Mind is a macOS app that records and transcribes meetings from the menu bar, without adding a participant to the call. It captures your microphone and your Mac's system audio directly, so Zoom, Microsoft Teams, Google Meet and Webex calls run exactly as they normally would. There is no bot to admit from the waiting room and no audio driver to install. Transcription runs on the machine itself, recordings are written to a folder you pick, and the audio is not uploaded anywhere. The AI layer is deliberately open. Summaries and in-call chat can run through a local model served by Ollama or LM Studio, or through your own OpenAI, Anthropic or OpenRouter key. When a call ends, Meeting Mind produces a Markdown note containing a summary, decisions, action items and optionally the full transcript, and any single meeting can be reprocessed later with a different prompt or model. A live transcript panel labels each line with the speaker's name, and a custom vocabulary list lets you teach the transcriber how names and jargon are usually misheard. During the call you can ask questions against the running transcript and attach documents or screenshots for context. The natural audience is Mac users who handle sensitive conversations: product managers, consultants, lawyers, recruiters and anyone whose employer or client would object to a third-party bot sitting in the room. It also suits people who already pay for a model API and would rather not pay a second subscription for summaries. Against bot-based tools like Otter, Fireflies or Granola-style competitors, the trade-off is platform lock-in. Meeting Mind is macOS only, requires macOS 26 or later, and lives inside the Apple ecosystem rather than in the browser. The pitch is privacy and ownership rather than breadth of integrations, and the one-time Unlimited purchase stands apart from the per-seat subscriptions most of the category charges. For automation, an optional MCP server lets other Model Context Protocol apps on the same Mac read the live transcript and the current AI chat. It binds to localhost and requires a token, so nothing is exposed beyond the machine.
How do you use Meeting Mind?
1Install from the Mac App Store
Download Meeting Mind on a Mac running macOS 26 or later. It installs as a menu bar app rather than a full window application.2Grant microphone and system audio access
On first launch, allow microphone capture and macOS system audio recording so both sides of the call are picked up. No audio driver installation is involved.3Pick your AI backend
In settings, point summaries and chat at a local model running through Ollama or LM Studio, or paste an OpenAI, Anthropic or OpenRouter key.4Record your first call
Join a Zoom, Teams or Google Meet call and let detection start the recording, or start it manually from the menu bar for any other app.5Add custom words and names
Build a vocabulary list with the names and terms your meetings use, plus the spellings they are commonly misheard as, to keep the live transcript accurate.6Review the note and set exports
Open the Markdown note after the call to check the summary, decisions and action items, then add export rules that route notes to an Obsidian vault or Notion workspace by meeting title.
Pros and cons
Pros
- No bot participant and no virtual audio driver, so calls behave exactly as normal for everyone elseAI
- Transcription and storage stay on the Mac, which removes the usual third-party audio handling concernAI
- Choice of AI backend: local Ollama or LM Studio models, or your own OpenAI, Anthropic or OpenRouter keyAI
- Unlimited is a single in-app purchase with Family Sharing rather than a recurring per-seat feeAI
- Optional local MCP server lets other AI tools on the same Mac read the live transcriptAI
Cons
- macOS only and it requires macOS 26 or later, so Windows, Linux and older Macs are out entirelyAI
- Free tier caps recording at 2 hours a day, and history, past-meeting chat, live insights and Obsidian or Notion export sit behind the paid tierAI
- Local transcription quality depends on the Mac's hardware, and local summarization needs Ollama or LM Studio configured separatelyAI
- Automatic detection covers Zoom, Teams and Google Meet only; Webex and other calendar links need the Unlimited purchaseAI
- No stated support channel, documentation site or team or admin features on the homepageAI
How much does Meeting Mind cost?
Pricing
Free tier covers 2 hours of recording per day. Unlimited is a one-time in-app purchase, not a subscription, and removes the daily cap while adding history, past-meeting chat, calendar meeting titles, Webex and other calendar links, Obsidian and Notion export, live insights and Family Sharing. Exact price is shown in the Mac App Store for your region.
Learn moreIntegrations
Automatic recording triggers for Zoom, Microsoft Teams and Google Meet, with Webex and other calendar meeting links on the Unlimited tier. Notes export to Obsidian and Notion, and models come from Ollama, LM Studio, OpenAI, Anthropic or OpenRouter.
Features
Menu bar recording of microphone and system audio with no bot in the call, on-device transcription, a live speaker-labeled transcript with custom vocabulary, in-call AI chat with document and screenshot context, end-of-call Markdown notes with summary, decisions and action items, reprocessing with a different prompt or model, drag-and-drop transcription of audio files, and an optional local MCP server.
Frequently asked questions about Meeting Mind
How much does Meeting Mind cost?
Free tier covers 2 hours of recording per day. Unlimited is a one-time in-app purchase, not a subscription, and removes the daily cap while adding history, past-meeting chat, calendar meeting titles, Webex and other calendar links, Obsidian and Notion export, live insights and Family Sharing. Exact price is shown in the Mac App Store for your region.Does Meeting Mind offer a free trial?
The free tier is a permanent 2 hours of recording per day with live transcription, AI summaries, in-call chat and MCP access, not a time-limited trial.How do you use Meeting Mind?
The walkthrough on this page covers 6 steps: 1. Install from the Mac App Store 2. Grant microphone and system audio access 3. Pick your AI backend 4. Record your first call 5. Add custom words and names 6. Review the note and set exports.What platforms does Meeting Mind support?
Meeting Mind is available on MacOS.What does Meeting Mind integrate with?
Automatic recording triggers for Zoom, Microsoft Teams and Google Meet, with Webex and other calendar meeting links on the Unlimited tier. Notes export to Obsidian and Notion, and models come from Ollama, LM Studio, OpenAI, Anthropic or OpenRouter.What are the limitations of Meeting Mind?
macOS only and it requires macOS 26 or later, so Windows, Linux and older Macs are out entirely. Free tier caps recording at 2 hours a day, and history, past-meeting chat, live insights and Obsidian or Notion export sit behind the paid tier. Local transcription quality depends on the Mac's hardware, and local summarization needs Ollama or LM Studio configured separately.
Status
StatusActive
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Added10/22/2026
Platforms
MacOS
Pricing
FreeFreemiumPaid
