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A 14 day free trial is offered with all features included. No credit card details are stated on the homepage.
Learn morePropHours
Log rental work and build an audit-ready material participation record.
Beginner
What is PropHours?
PropHours is a material participation tracker for Airbnb hosts, landlords and real estate investors. It logs rental tasks by AI, voice, scan or timer, keeps receipts and photos with each entry, and exports a CPA-ready PDF, CSV and evidence package.
PropHours is a time and evidence tracker built for short-term rental hosts, long-term landlords and real estate investors who need to document material participation in their rental activity. The app records the hours spent on turnovers, guest support, repairs, bookkeeping and inspections, then attaches receipts, photos or documents to each entry, so the work and its proof stay together. The stated aim is to make a defensible record that a CPA can review, not to decide whether a property qualifies. In practice, work is captured close to the moment it happens. A timer runs during a repair, a voice note is dictated on site, or a receipt is scanned and the app drafts the activity with the property, date, minutes and category for confirmation. Repeating tasks can be saved as templates and reused with one tap. Hours are shown against the 100, 500 and 750 hour benchmarks property by property, and optional participants (co-hosts, cleaners, handymen) can log their own time for comparison. An AI Pace Coach sends a reminder when a property falls behind its goal. For tax season, PropHours exports a PDF summary with an AI-written narrative, a CSV of every record and a ZIP package that includes evidence files. There is also a Schedule E pre-fill and a Section 469 election statement draft, both positioned as drafts for CPA review. A read-only portal allows an accountant to review the file, and exports can be shared through a private link that expires after seven days. Alternatives include spreadsheets and general time trackers, which require manual entry and separate evidence handling, or REPSLog, which PropHours compares itself to on its blog. The tool is designed for owners who already understand that hours alone do not establish material participation and who want a practical logging habit rather than a tax opinion.
How do you use PropHours?
1Create your account and add a rental property
Download the app from the App Store or Google Play, or open the web workspace. Set up your first property so hours and evidence are kept separate from other rentals.
2Log work with AI, voice, scan or timer
From the Log time screen, describe the task, dictate a note, scan a receipt or start a timer. Review the drafted activity details and confirm the minutes before saving.3Attach evidence to each entry
Add a receipt photo, a picture of the finished repair or an invoice PDF. Evidence stays connected to the activity it supports and can be found later by property, category or date.4Review progress against hour benchmarks
Open the participation review to see recorded hours against 100, 500 and 750 hour marks for each property. Adjust annual goals and invite participants if you need to compare hours.
5Connect a calendar or AI assistant
Link Google or iPhone calendars to import finished appointments as drafts, or connect ChatGPT or another MCP-compatible assistant to query and add work by conversation.
6Export a tax package for your CPA
Generate a PDF summary with an activity narrative, a CSV of records and a ZIP of evidence files. Share through a read-only portal or a private link that expires after seven days.
Pros and cons
Pros
- Multiple capture methods including AI drafting, voice notes, receipt scanning and a timer reduce retroactive logging.AI
- Evidence (receipts, photos, files) can be attached directly to each time entry and searched with the record.AI
- Progress is shown against the 100, 500 and 750 hour benchmarks property by property, with optional participant tracking.AI
- Export options include a PDF narrative, CSV, a tax package ZIP and a time-limited private link for a CPA.AI
- Syncs across web, iPhone, iPad and Android, and integrates with calendars and MCP-compatible AI assistants.AI
Cons
- The tool does not determine tax qualification and repeatedly states it is not tax or legal advice, so users still need a CPA.AI
- Advanced features such as AI Pace Coach and assistant connections may be limited by account or workspace requirements.AI
- Public ChatGPT directory listing is not yet available, so setup with an assistant can be harder than expected.AI
- The homepage does not disclose subscription prices after the trial, which makes cost comparison difficult.AI
- Benchmarks are personal goals and do not account for the second condition of the 100 hour test unless participants log their own time.AI
How much does PropHours cost?
Pricing
The homepage advertises a 14 day free trial with all features included, but does not list subscription prices or plan tiers after the trial ends.
Learn moreSupport
A support page covers records and review, and there is a connection guide for AI assistants. No phone or live chat support is mentioned on the homepage.
Learn moreIntegrations
Connects to Google and iPhone calendars, Airbnb, Vrbo and Hospitable iCal feeds, and ChatGPT or other MCP compatible AI assistants. Cloud sync keeps the log across web, iPhone, iPad and Android.
Learn moreFeatures
Core features include logging by AI autofill, voice, receipt scan or timer; evidence attachment per entry; reusable quick add templates; progress tracking against 100, 500 and 750 hour benchmarks; participant invites for co-hosts and cleaners; AI Pace Coach reminders; calendar and booking iCal imports; connections to ChatGPT and other MCP compatible assistants through the assistant connect guide; and exports including PDF, CSV, Schedule E pre-fill and Section 469 election statement drafts.
Frequently asked questions about PropHours
How much does PropHours cost?
The homepage advertises a 14 day free trial with all features included, but does not list subscription prices or plan tiers after the trial ends.Does PropHours offer a free trial?
A 14 day free trial is offered with all features included. No credit card details are stated on the homepage.How do you use PropHours?
The walkthrough on this page covers 6 steps: 1. Create your account and add a rental property 2. Log work with AI, voice, scan or timer 3. Attach evidence to each entry 4. Review progress against hour benchmarks 5. Connect a calendar or AI assistant 6. Export a tax package for your CPA.What platforms does PropHours support?
PropHours is available on Web App, iOS and Android.What does PropHours integrate with?
Connects to Google and iPhone calendars, Airbnb, Vrbo and Hospitable iCal feeds, and ChatGPT or other MCP compatible AI assistants. Cloud sync keeps the log across web, iPhone, iPad and Android.What are the limitations of PropHours?
The tool does not determine tax qualification and repeatedly states it is not tax or legal advice, so users still need a CPA. Advanced features such as AI Pace Coach and assistant connections may be limited by account or workspace requirements. Public ChatGPT directory listing is not yet available, so setup with an assistant can be harder than expected.
Status
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Added10/22/2026
Platforms
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Pricing
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