What platforms does Routine support?

Routine is available on Web App, iOS, Android, MacOS, Windows and Linux.

What are the limitations of Routine?

Pricing tiers and plan limits are not spelled out on the homepage, so cost has to be checked before committing. The feature set is large, and users who only need a plain to-do list will pay for capabilities they never touch. AI agents and automations depend on the quality of connected data, so messy integrations can undermine results.

Routine

Name: Routine
Author: Routine

Tasks, calendar and notes in one AI workspace

Intermediate API

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Screenshot of Routine, Tasks, calendar and notes in one AI workspace

What is Routine?

Routine is an AI task generator tool. Routine combines tasks, calendar, projects and notes in one workspace with AI voice commands, automations and agents. It syncs bidirectionally with tools like Google Calendar, Slack, Linear and Asana, connects to external AI assistants via MCP, and runs on desktop, web and mobile.

Routine is a workspace that merges tasks, calendar events, projects and notes into a single environment, then layers AI on top so much of the daily sorting and upkeep can be delegated. The homepage positions it around a simple promise: all your work in one place, operated by AI. It runs on macOS, Windows, Linux, the web, iPhone, iPad and Apple Watch, plus Android phones, tablets and watches, so the same workspace follows a user across desktop and mobile. The core workflow centers on a universal inbox that pulls tasks, messages and notifications from connected apps into one queue. A desktop hotkey opens a capture console for creating tasks quickly, with extra context attached, which reduces the app switching that usually fragments a workday. Planning happens through a planner, time blocking, time tracking, an agenda view and a dashboard. Notes use a block editor with pages, databases, views, references and labels, and meeting notes can be captured and processed with AI. Recurrences, reminders, search, offline mode and multi-account support round out the day to day surface. The AI layer is what separates Routine from a conventional task manager. Voice commands let users record, operate and organize work by speaking. AI automations connect tools, tidy information and keep records current. AI agents handle research, triage and follow-ups in the background. Through MCP or an API, the workspace can be driven from AI assistants such as ChatGPT, Claude, Cursor, Codex or Perplexity. Integrated services include Google Calendar, Slack, Linear and Asana, synchronized bidirectionally so Routine can act as the central hub. Routine fits knowledge workers and small teams who already juggle a task app, a calendar and a notes tool and want one place instead. The site cites over 100k users and testimonials from people moving off Todoist, Akiflow and Notion. It is closer to a personal productivity operating system than to a lightweight to-do list, and teams get collaborative projects, CRM and project management solutions. Anyone wanting a single purpose checklist app may find it heavier than needed.

How do you use Routine?

1Create your account
Sign up through the get started page to open your first workspace. The free entry point lets you evaluate the core task and calendar setup before deciding on a plan.
2Install Routine on your devices
Download the desktop app for macOS, Windows or Linux and the mobile app for iOS or Android. Covering both means capture and planning work wherever you are, including on a watch.
3Connect your existing tools
Open the integrations page and link the apps you already use, such as Google Calendar, Slack, Linear or Asana. Sync runs bidirectionally, so your work consolidates into Routine while staying current elsewhere.
4Set up capture and the universal inbox
Learn the desktop hotkey for creating tasks in a keystroke, then route incoming tasks and notifications through the universal inbox. This is the habit that keeps everything in one queue.
5Plan your day with time blocking
Use the planner and time blocking views to assign tasks to calendar slots, then track time against them. The dashboard and agenda give a running view of what is scheduled and what slipped.
6Delegate to AI
Try voice commands first, then set up automations and agents for recurring work like research, triage and follow-ups. If you use an external assistant, connect it through MCP to operate the workspace remotely.

Pros and cons

Pros

Consolidates tasks, calendar, notes and projects so daily work does not have to be spread across several appsAI
Universal inbox and a desktop hotkey make capturing tasks fast without constant app switchingAI
AI voice commands, automations and background agents handle organizing, triage and follow-upsAI
MCP and API access let ChatGPT, Claude, Cursor and similar assistants operate the workspace directlyAI
Wide platform coverage including macOS, Windows, Linux, web, iOS and Android with watch appsAI

Cons

Pricing tiers and plan limits are not spelled out on the homepage, so cost has to be checked before committingAI
The feature set is large, and users who only need a plain to-do list will pay for capabilities they never touchAI
AI agents and automations depend on the quality of connected data, so messy integrations can undermine resultsAI
Overlap with established task managers and note tools means migrating existing workflows takes real effortAI
No public detail on support channels or response times from the homepage aloneAI

How much does Routine cost?

Free trial

The homepage offers a free entry point through the get started link, described as getting started for free. Paid tiers and any trial length are not stated in the homepage content.

Learn more

Integrations

Connects daily apps and services with bidirectional synchronization, with Google Calendar, Slack, Linear and Asana shown on the homepage. An MCP server and API link Routine to AI assistants such as ChatGPT, Claude, Cursor, Codex and Perplexity.

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Features

Tasks, calendar, projects, notes and meeting notes sit in one workspace, supported by a universal inbox, desktop hotkey capture, planner, time blocking, time tracking, dashboard, agenda and a block editor with databases and views. AI covers voice commands, automations, agents and an assistant, and MCP or API access lets external assistants operate the workspace.

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Frequently asked questions about Routine

Does Routine offer a free trial?
The homepage offers a free entry point through the get started link, described as getting started for free. Paid tiers and any trial length are not stated in the homepage content.
Does Routine have an API?
Yes, Routine offers an API.
How do you use Routine?
The walkthrough on this page covers 6 steps: 1. Create your account 2. Install Routine on your devices 3. Connect your existing tools 4. Set up capture and the universal inbox 5. Plan your day with time blocking 6. Delegate to AI.
What platforms does Routine support?
Routine is available on Web App, iOS, Android, MacOS, Windows and Linux.
What does Routine integrate with?
Connects daily apps and services with bidirectional synchronization, with Google Calendar, Slack, Linear and Asana shown on the homepage. An MCP server and API link Routine to AI assistants such as ChatGPT, Claude, Cursor, Codex and Perplexity.
What are the limitations of Routine?
Pricing tiers and plan limits are not spelled out on the homepage, so cost has to be checked before committing. The feature set is large, and users who only need a plain to-do list will pay for capabilities they never touch. AI agents and automations depend on the quality of connected data, so messy integrations can undermine results.