What platforms does ScanRelief support?

ScanRelief is available on Windows and MacOS.

What are the limitations of ScanRelief?

Requires a paid OpenAI API account with prepaid credit, a separate signup and billing step that has nothing to do with the app itself. New OpenAI accounts are rate limited to roughly 18 receipts per minute until about 5 dollars of usage, so a first large batch is slow. Only Windows and Mac desktop are supported, with no mobile, browser or hosted version, and HEIC on Mac needs version 12 or newer.

ScanRelief

Name: ScanRelief
Author: ScanRelief

Turn a folder of receipts into a renamed, dated Excel report

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Screenshot of ScanRelief, Turn a folder of receipts into a renamed, dated Excel report

What is ScanRelief?

ScanRelief is a file organizer tool that turns a folder of receipts into a renamed, dated Excel report. ScanRelief reads receipts and invoices from a local folder using your own OpenAI API key, renames each file with date, amount and vendor, and exports a chronological Excel report.

ScanRelief is a small desktop utility for Windows and Mac that processes a folder of receipt and invoice files sitting on your own hard drive. It reads each document with OpenAI's vision models, extracts the date, amount, vendor and product type, renames the file so it starts with the date, and writes everything into a single Excel sheet sorted chronologically. The result is a folder you can sort and search by company name or amount in Finder or Explorer, plus a consolidated report you can hand to an accountant or use to match receipts against bank transactions. The tool accepts JPEG, PNG, HEIC and PDF files, handles both text-based and image-based PDFs, rotates photos upright, converts iPhone HEIC images to JPEG and downsizes each image to the maximum size the OpenAI API accepts before sending it. Batch processing runs in parallel across your machine and the API, and the app reports the cost of every run so you can see what a batch actually consumed. It is built for freelancers, small business owners and anyone who files quarterly paperwork by hand. The author wrote it for his own quarterly receipt matching and then packaged the script into a version that does not require any programming. There is no cloud account and no monthly service: you supply your own OpenAI API key with prepaid credit, and the app pays OpenAI directly at roughly 0.5 cents per receipt. The software itself is a one-off purchase after a one-week free period. Where ScanRelief differs from web-based bookkeeping add-ons is the scope. It does not connect to a bank, categorise into ledger accounts or file taxes; it cleans up a file folder and produces a spreadsheet. If your workflow already ends in Excel or a similar tool, that narrowness is the point. If you need reconciliation or double-entry accounting, this is a preprocessing step rather than a replacement.

How do you use ScanRelief?

1Download and install the desktop app
Get the Windows or Mac build from the download section of the homepage and install it. The software runs locally and reads folders on your own drive, so no files leave your machine except the images sent to OpenAI for reading.
2Create an OpenAI API key and add credit
Sign up at the OpenAI platform, register a payment method and buy prepaid credit, then generate an API key. This API account is separate from a ChatGPT subscription and is billed per use.
3Point ScanRelief at a receipt folder
Enter your API key in the app and select the folder holding your receipt and invoice files. Mixed formats such as JPEG, PNG, HEIC and PDF can sit in the same folder.
4Run the batch and review the cost
Start processing. Receipts are read in parallel, files are renamed and images are straightened and resized automatically. The app displays what the run cost in OpenAI usage once it finishes.
5Check the renamed files and Excel output
Open the folder to confirm filenames sort chronologically and contain the amount and company. Compare the generated spreadsheet against a sample report to see how the columns are laid out.

Pros and cons

Pros

Files are renamed with date, amount, product type and company, so a folder becomes sortable and searchable without opening a single documentAI
No subscription and no upload to a third-party service: you bring an OpenAI API key and pay about 0.5 cents per receipt directlyAI
Handles JPEG, PNG, HEIC and PDF, rotates images upright, converts HEIC to JPEG and downsizes photos before transferAI
Shows the OpenAI cost after every run, so spending on large batches is visible rather than estimatedAI
The bundled example Excel file makes the output format easy to judge before buyingAI

Cons

Requires a paid OpenAI API account with prepaid credit, a separate signup and billing step that has nothing to do with the app itselfAI
New OpenAI accounts are rate limited to roughly 18 receipts per minute until about 5 dollars of usage, so a first large batch is slowAI
Only Windows and Mac desktop are supported, with no mobile, browser or hosted version, and HEIC on Mac needs version 12 or newerAI
Accuracy depends entirely on photo quality; the vendor warns that every extracted value must be checked, so it is not a hands-off bookkeeping toolAI
Output is an Excel file only, with no accounting software integration, no bank matching and no expense categorisationAI

How much does ScanRelief cost?

Free trial

ScanRelief is free to use for one week. After that period a perpetual licence key is required to keep processing receipts.

Learn more

Pricing

The app is free for one week, then a perpetual licence costs €9.50 (listed as reduced from €19.50), with no monthly subscription. On top of that you pay OpenAI directly through your own API key at about $0.005 per receipt, roughly 50 cents for 100 receipts.

Learn more

Integrations

The only external service is the OpenAI API, which the user connects with a personal API key and prepaid credit. There is no accounting, banking or cloud storage integration.

Features

Automated renaming by date, amount, product type and company; Excel report generation sorted by date; support for JPEG, PNG, HEIC and text or image PDFs; batch processing in parallel; automatic rotation and HEIC to JPEG conversion; image downsizing before transfer; per-run cost reporting; Windows and Mac desktop apps.

Frequently asked questions about ScanRelief

How much does ScanRelief cost?
The app is free for one week, then a perpetual licence costs €9.50 (listed as reduced from €19.50), with no monthly subscription. On top of that you pay OpenAI directly through your own API key at about $0.005 per receipt, roughly 50 cents for 100 receipts.
Does ScanRelief offer a free trial?
ScanRelief is free to use for one week. After that period a perpetual licence key is required to keep processing receipts.
How do you use ScanRelief?
The walkthrough on this page covers 5 steps: 1. Download and install the desktop app 2. Create an OpenAI API key and add credit 3. Point ScanRelief at a receipt folder 4. Run the batch and review the cost 5. Check the renamed files and Excel output.
What platforms does ScanRelief support?
ScanRelief is available on Windows and MacOS.
What does ScanRelief integrate with?
The only external service is the OpenAI API, which the user connects with a personal API key and prepaid credit. There is no accounting, banking or cloud storage integration.
What are the limitations of ScanRelief?
Requires a paid OpenAI API account with prepaid credit, a separate signup and billing step that has nothing to do with the app itself. New OpenAI accounts are rate limited to roughly 18 receipts per minute until about 5 dollars of usage, so a first large batch is slow. Only Windows and Mac desktop are supported, with no mobile, browser or hosted version, and HEIC on Mac needs version 12 or newer.