Free trial
60-day free trial with no credit card required, and the vendor states setup takes about 30 seconds. Cancelling stops renewal and leaves existing files in your Google Drive.
Learn moreExpenseBot
Gmail receipts and income, sorted into a Google Sheet you own
Beginner API
What is ExpenseBot?
ExpenseBot is an AI tool. ExpenseBot scans Gmail for receipts, invoices and income notices, then files vendor, amount, date, tax and category into a Google Sheet in your own Drive. It adds bank and card reconciliation, profit tracking by client, country-specific deduction rules and one-click exports to QuickBooks, Xero, Zoho Books and Wave.
ExpenseBot is an expense and income tracker built around Gmail. Rather than asking users to photograph receipts or forward emails by hand, it connects to a Google account and scans the mailbox for financial messages: receipts from retailers, airlines and SaaS vendors, invoices, payables and income notices. Overnight scanning pulls in history going back as far as the mailbox does, extracts vendor, amount, date, tax and category, and files each record into a Google Sheet in the user's own Drive. The scope goes beyond receipts. Income from Stripe, PayPal, invoices and cash can be logged alongside spending, so profit by client and by month updates as records arrive. Bank and card connections support reconciliation, mileage imports from Google Calendar, and a weekly email summarizes bills due, low cash, spending jumps and tax to set aside. Tax deduction rules are included for a list of countries including the US, Canada, UK, Australia, New Zealand, Ireland, France and Germany, with year-end output that pre-fills Schedule C or Schedule SE for US filers and T2125 for Canada, plus review worksheets for Australia and the UK. The product is aimed at freelancers, solo operators, employees who claim reimbursement, Google Workspace teams and accountants. Because the output is a spreadsheet plus one-click exports to QuickBooks Online, Xero, Zoho Books and Wave, it slots in as a capture and coding layer rather than a replacement for full bookkeeping software. Accountants get a multi-client dashboard and free access, which is an unusual arrangement worth verifying against your own workflow. Setup is a Google sign-in rather than a new app, and the vendor states a 2026 CASA Tier 2 assessment. The 60-day trial needs no card, and cancelling keeps the files already written to Drive. The main caveats are the Google-centric design and per-seat billing that covers the current year only, with prior years sold separately.
How do you use ExpenseBot?
1Connect your Google account
Sign in with Google so ExpenseBot can read Gmail and write to Drive and Sheets. The vendor says setup takes about 30 seconds and no credit card is needed for the trial.2Run the first Gmail scan
Trigger the initial scan and let it work through your mailbox history. Receipts, invoices and income notices are extracted and filed automatically; recent mail is rescanned daily afterward.3Review the generated spreadsheet
Open the Google Sheet created in your Drive and check vendor, amount, date, tax and category on a sample of rows. Correct categories where the extraction guessed wrong.4Add bank, card and income sources
Link bank and card accounts for reconciliation and connect Stripe or PayPal so income is logged next to expenses. Profit by client and month then updates as records arrive.5Export or hand off the year-end pack
Use the report builder to produce an expense report, accountant pack or profit and loss summary, then export to QuickBooks, Xero, Zoho Books or Wave, or keep the CSV.
Pros and cons
Pros
- Scans existing Gmail history overnight, so old unfiled receipts get captured without forwarding rules or uploadsAI
- Records land in a Google Sheet in the user's own Drive, which keeps ownership and audit access clearAI
- Tracks income from Stripe, PayPal, invoices and cash next to expenses, giving live profit by clientAI
- Deduction percentages and year-end forms cover several countries, with US Schedule C and Canadian T2125 pre-filledAI
- Free for accountants with a multi-client dashboard, and exports format cleanly for QuickBooks, Xero and similar toolsAI
Cons
- Built around Google, so receipt capture depends on Gmail rather than Outlook or other mail providersAI
- Per-seat subscription covers only the current tax year; past-year backfill costs extra at listed one-time pricesAI
- It is a capture and reporting layer, not a full ledger, so double-entry bookkeeping still happens elsewhereAI
- Automatic extraction of receipts and income still warrants spot checks before filing, especially on unfamiliar vendorsAI
How much does ExpenseBot cost?
Pricing
$10 per seat per month, or $100 per seat per year (listed as $120 reduced, 12 months for the price of 10). The subscription covers the current tax year's year-end work, statements, receipt scanning and bank connection. Past years are one-time: $79 for a single year, $199 for all years up to 2025. A 60-day free trial requires no credit card.
Learn moreIntegrations
Google Gmail, Drive, Sheets and Photos; QuickBooks Online, Xero, Zoho Books and Wave, plus reviewed exports for Sage, FreshBooks and NetSuite; Zapier; and MCP connections used from ChatGPT, Claude, Gemini, GitHub Copilot and VS Code.
Learn moreFeatures
Overnight Gmail scanning for receipts, invoices and income notices; records filed into a Google Sheet in the user's Drive; income tracking from Stripe, PayPal and invoices with profit by client; bank and card reconciliation; mileage from Google Calendar; weekly Pulse email on bills, cash and tax; country-specific deduction percentages; year-end forms including Schedule C, Schedule SE and T2125; one-click exports.
Learn moreFrequently asked questions about ExpenseBot
How much does ExpenseBot cost?
$10 per seat per month, or $100 per seat per year (listed as $120 reduced, 12 months for the price of 10). The subscription covers the current tax year's year-end work, statements, receipt scanning and bank connection. Past years are one-time: $79 for a single year, $199 for all years up to 2025. A 60-day free trial requires no credit card.Does ExpenseBot offer a free trial?
60-day free trial with no credit card required, and the vendor states setup takes about 30 seconds. Cancelling stops renewal and leaves existing files in your Google Drive.Does ExpenseBot have an API?
Yes, ExpenseBot offers an API.How do you use ExpenseBot?
The walkthrough on this page covers 5 steps: 1. Connect your Google account 2. Run the first Gmail scan 3. Review the generated spreadsheet 4. Add bank, card and income sources 5. Export or hand off the year-end pack.What platforms does ExpenseBot support?
ExpenseBot is available on Web App and Browser extension.What does ExpenseBot integrate with?
Google Gmail, Drive, Sheets and Photos; QuickBooks Online, Xero, Zoho Books and Wave, plus reviewed exports for Sage, FreshBooks and NetSuite; Zapier; and MCP connections used from ChatGPT, Claude, Gemini, GitHub Copilot and VS Code.
Status
StatusActive
Views0
Outbound clicks0
Added10/21/2026
Platforms
Web AppBrowser extension
Pricing
Free TrialSubscriptionPaid
