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Both Pro and Elite start with a 7-day free trial. No credit card details are stated on the homepage.
Learn moreSparkReceipt
AI receipt scanning, bank matching and expense reports for small business books.
Beginner
What is SparkReceipt?
SparkReceipt is an accounting journal entries tool. SparkReceipt captures receipts by phone camera, email inbox and statement upload, reads them with AI, and matches each bank line to its receipt so small businesses can close the month in about ten minutes.
SparkReceipt is a receipt capture and bookkeeping tool built for freelancers, sole proprietors and small businesses that keep their own records. It collects documents from three places: a phone camera for paper receipts, connected email inboxes for digital ones, and uploaded bank or credit card statements. The AI reads merchant names, dates, totals, taxes, currencies and line items, typically in two to three seconds, and supports receipts in most languages across 190 currencies. The result is a searchable record of spending rather than a shoebox. The workflow is designed around a monthly rhythm. Setup takes about fifteen minutes: connect Gmail, Outlook or any IMAP mailbox so that new receipts arrive automatically (a historical sweep can pull older invoices out of the archive), connect a US bank for a transaction feed or plan to upload statements elsewhere, and install the mobile app for paper receipts and GPS mileage logging. Each month the statement lands, and SparkReceipt pairs each bank line with its closest receipt by amount, date and merchant. The user confirms the suggestions or asks SparkAgent to work through the list. Plain-language rules handle recurring cases, so a receipt from a known supplier can be filed automatically in future months. Output is where the tool draws its boundary. Reports can be downloaded as PDF, Excel or CSV, or packaged in formats for Wave, Sage 50, DATEV and Sage 200/300, and reconciled months can be published into QuickBooks Online or Xero with the receipt image attached. Accountants get a free seat and their own login. SparkReceipt does not create or send invoices, run payroll or file tax returns, so it sits alongside accounting software rather than replacing it. Pricing starts with a 7-day free trial. Pro covers 50 documents a month, Elite removes that cap under fair use, and each plan includes one user with extra seats at $1.00 a month. Bank statement extraction and large email imports draw on credits.
How do you use SparkReceipt?
1Connect your email inbox
Link Gmail, Outlook or any IMAP mailbox so new receipts and invoices are captured and categorized as they arrive. Choose a start date to sweep older mail; most users go back one year.
2Install the mobile app and scan paper receipts
Use the phone app to photograph paper receipts at the counter and to log business trips by GPS. Both are filed automatically, so paper and mileage sit next to the digital records.
3Connect your bank or prepare a statement upload
In the US, connect a bank so transactions stream in. Elsewhere, set a monthly reminder to drop the statement in as PDF, CSV or Excel for extraction.
4Confirm the monthly receipt matches
When the statement lands, SparkReceipt suggests the best receipt for each line by amount, date and merchant. Review the suggestions and confirm them until every line is matched.
5Write plain-English filing rules
Answer categorization questions once and save them as rules, such as a named supplier always being fuel or software. Edit the rule when the answer changes.6Export the month or invite your accountant
Send the reconciled month as PDF, Excel or CSV, or in a format for Wave, Sage 50, DATEV or Sage 200/300, or publish to QuickBooks Online or Xero. Alternatively, give your accountant a free seat.
Pros and cons
Pros
- Email inbox connection pulls new receipts automatically and can sweep past mail for old ones.AI
- Bank statement extraction pairs transactions with receipts by amount, date and merchant, with a confirm step.AI
- Plain-English automations let users define filing rules once and reuse them every month.AI
- Free accountant seat with its own login on every plan, on top of included users.AI
- Broad export set: PDF, Excel, CSV, Wave, Sage 50, DATEV, Sage 200/300, plus QuickBooks Online and Xero publishing.AI
Cons
- Does not create or send invoices, run payroll or file tax returns, so it cannot replace full accounting software.AI
- Live bank feeds are only described for the US; elsewhere users must upload statements manually each month.AI
- Unlimited scanning on Elite is subject to fair use, and statement extraction and large email imports consume credits.AI
- Receipt matching still needs human confirmation, and SparkAgent is offered as a shortcut rather than a guarantee.AI
- The 7-day trial is short for judging a monthly workflow that only proves itself at month end.AI
How much does SparkReceipt cost?
Pricing
Pro is $5.75/month billed annually for 50 documents a month, and Elite is $10.75/month billed annually ($129/year) with unlimited documents under fair use. Both include one user and a 7-day free trial, with extra users at $1.00/month and a free accountant seat. Monthly billing and a full comparison are on the pricing page.
Learn moreSupport
A help centre covers feature guides, and a contact page is available. The homepage does not state response times or support channels.
Learn moreIntegrations
Gmail, Outlook and any IMAP mailbox for receipts; QuickBooks Online and Xero for publishing; file formats for Wave, Sage 50, DATEV and Sage 200/300. US bank connections are mentioned for transaction feeds.
Learn moreFeatures
AI receipt scanning with line items and categorization, automatic imports from multiple email inboxes, bank statement extraction and receipt matching, mileage tracking, expense reports, AI fields and plain-English rules, exports in accounting formats, and publishing to QuickBooks Online and Xero. Documents are encrypted in transit and at rest and stored in Sweden with a Frankfurt backup.
Learn moreFrequently asked questions about SparkReceipt
How much does SparkReceipt cost?
Pro is $5.75/month billed annually for 50 documents a month, and Elite is $10.75/month billed annually ($129/year) with unlimited documents under fair use. Both include one user and a 7-day free trial, with extra users at $1.00/month and a free accountant seat. Monthly billing and a full comparison are on the pricing page.Does SparkReceipt offer a free trial?
Both Pro and Elite start with a 7-day free trial. No credit card details are stated on the homepage.How do you use SparkReceipt?
The walkthrough on this page covers 6 steps: 1. Connect your email inbox 2. Install the mobile app and scan paper receipts 3. Connect your bank or prepare a statement upload 4. Confirm the monthly receipt matches 5. Write plain-English filing rules 6. Export the month or invite your accountant.What platforms does SparkReceipt support?
SparkReceipt is available on Web App, iOS and Android.What does SparkReceipt integrate with?
Gmail, Outlook and any IMAP mailbox for receipts; QuickBooks Online and Xero for publishing; file formats for Wave, Sage 50, DATEV and Sage 200/300. US bank connections are mentioned for transaction feeds.What are the limitations of SparkReceipt?
Does not create or send invoices, run payroll or file tax returns, so it cannot replace full accounting software. Live bank feeds are only described for the US; elsewhere users must upload statements manually each month. Unlimited scanning on Elite is subject to fair use, and statement extraction and large email imports consume credits.
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Added10/21/2026
Platforms
Web AppiOSAndroid
Pricing
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